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Osakis City Council
Regular Meeting
April 2, 2007
7:00 PM
Special Meeting April 10, 2007
Minutes now offered in PDF format to download
April 2, 2007 Meeting PDF
Present: Pederson, Astleford, Tholen, Emerson, Hagemann
Absent: None
Mayor Gary Astleford called the meeting to order at 7:00 pm
The pledge of Allegiance was spoken.
Motion by Emerson, seconded by Hagemann to approve the agenda as presented
with the addition of the First Responders, EDA, Cable TV, Copper Fields
Assessment, Street Name and Attorney Letter. All Ayes.
Motion by Hagemann, seconded by Tholen to approve March 5, 2007 meeting
minutes and March 8, 2007 special meeting minutes. All Ayes.
Motion by Pederson, seconded by Hagemann to approve the City bills in the
amount of $146,307.91, City quarterly report, Fire Department bills in the
amount of $2,476.36 and Fire Department account balance from March 26,
2007. All Ayes.
Project #24: Liquor Store
Joe Keteleboter was in attendance. Informed the council about new computer
software for the Liquor Store. Total Registers Systems estimate was
$5,113.00 and Countryside Consultant estimate was $4,500.00.
Motion by Emerson, seconded by Hagemann to award Total Registers Systems
the bid for $5,113.00. All Ayes.
Project #205: City Crew
Ron Kleinschmidt was in attendance. His first day on the job was today.
Hired with 24 years of experience.
Project #73: First Responders
Council received March report of calls for the month for the First
Responders. Also the percentage for each person reporting to calls.
Township Fire Protection - Fire Department is looking into going with a
lump sum or reduce the percentage for township fire protection amounts.
Project #76: Police
Council received the Resolution to allow part time police officer Paul
Larson to be enrolled in the Police PERA.
A Resolution was presented by Hagemann, seconded by Emerson to inform PERA
that Paul Larson is a part time license police officer for the Osakis
Police Department. When put to a vote the resolution passed unanimously.
Project #5: East Side Pond/ Industrial Park Project
Tom Klemenhagen was not in attendance.
After the Board of Review meeting on April 10, 2007 the city will be
awarding bids for the Industrial Park Project. The bids will be opened on
April 5, 2007 at 10:00 a.m.
Project #130: Docks on Public Property/ Vacating K Street
Jim Snyder was in attendance. They have finalized the survey and would
like the council's approval to proceed.
Jim Snyder will get a legal description for Clerk when the survey
descriptions for the Resolution are finished.
A Resolution was presented by Emerson, seconded by Tholen to approve to
vacate a portion of K Street as described in the attached Resolution. All
Ayes.
Project #372: VFW
Council received the letter from the city's attorney on his opinion to
assess the cost of the water to the VFW building.
Council received the pressure and flow calculation done at the Liquor
Store.
Council received the plans from Ferguson to bore in the water line.
Ron Kleinschmidt will do as built so Ferguson does not need to.
A motion by Tholen, seconded by Hagemann to approve the VFW to hook up to
the Liquor Store water line and Ron will do as built for the project. All
Ayes.
Project #391: 150th Anniversary
Jan Moore was in attendance to update the council on the 150th year
celebration, and the trail connection that will be at the Liquor Store in
August.
Jan informed the council about the regional celebration for the trail
connection and stated they are expecting 1,000 to 5,000 people. They will
need police for crowd control and they will be getting vendors for the
area. Jan will talk to Chief Gilson about crowd control.
Council received a copy of the 2007 celebration events.
Project #42: Clean Up Day
Clean Up Day is scheduled for May 19th from 8:00 a.m. to noon at the
Liquor Store parking lot.
This day is ok with West Central Sanitation, and the Sentence to Serve
group.
We will need two council members to volunteer to help organize.
The Lions will be able to attend and help out again this year.
Project #43: Board of Review
The Board of Review will be held on Tuesday, April 10, 2007. Todd County
will be at 9:00 a.m. and Douglas County will be at 10:00 a.m. We will need
to have a quorum for this meeting.
Jim Tholen will not be in attendance for this meeting.
Project #60: Ordinance Change
Council received the drafted ordinance for the Roll-Off / Construction
Container Ordinance.
Motion by Pederson, seconded by Tholen to approve to adopt the new
ordinance 502.01, Disposal and Roll-Off Container. First reading was read
and waive the second reading. All Ayes.
Project #80: Garbage Rate
At the council meeting on March 5th the city awarded West Central
Sanitation the garbage bid.
The following is a calculation of the cost of garbage with Waste
Management and West Central Sanitaion's price. The council has to decide
what fee they would like to add for the billing of garbage.
The city plans on implementing the tax savings as indicated in West
Central Sanitation's proposal, all figures below are without tax.
Existing - Waste Management
35 gallon $12.32
64 gallon $15.48
96 gallon $17.59
New - West Central Sanitation with $.25 fee with $.75 fee with $1.00 fee
35 gallon $11.70 $11.95 $12.45 $12.70
64 gallon $13.25 $13.50 $14.00 $14.25
96 gallon $14.65 $14.90 $15.40 $15.65
Council received a letter from Waste Management last week and an e-mail
the Clerk received from out attorney on some questions and concerns he
has.
Council also received an e-mailed letter from our attorney on his opinion
on the proposal process and what items to look at.
Motion by Tholen, seconded by Hagemann to approve the $.25 increase on the
proposal price for West Central Sanitation per size. When put to a vote -
for: Pederson, Hagemann, Tholen against: Emerson abstain: Astleford
Project #102: EDA
Council received the meeting minutes from:
March 5, 2007, March 16, 2007, March 26, 2007
Motion by Tholen, seconded by Emerson to approve the meeting minutes from
March 5, 2007, March 16, 2007 and March 26, 2007. All Ayes.
Project #110: Gambling License
Council received an application from the Immaculate Conception Church for
a gambling license.
A Resolution was presented by Emerson, seconded by Hagemann to approve the
gambling license for one day for the Immaculate Conception Church with no
waiting period. When put to a vote the resolution passed unamimously.
Project #170: Osakis Chamber of Commerce
Council received:
February 21, 2007 meeting minutes
March 19, 2007 balance sheet
2007 fiscal year profit & loss Budget vs. Actual
March 21, 2007 agenda
March 21, 2007 meeting minutes
Project #174: Overtime Report
Council received the March Overtime Report.
Project #249: Planning and Zoning Commission
Council received:
March 15, 2007 meeting minutes
March 22, 2007 meeting minutes
Motion by Emerson, seconded by Hagemann to approve the minutes of the
Planning and Zoning for March 15, 2007 and March 22, 2007 with the note
that the Community Memorial Home does not need to put up a fence around
the ponds. This issue will be reviewed at a later time. All Ayes.
A Resolution was presented by Emerson, seconded by Hagemann to approve the
Conditional Use Permit for Idlewilde Resort (Jim Leigh) to put a maximum
of six seasonal trailers on the property with the conditions stipulated on
the finding of facts. When put to a vote the resolution passed
unanimously.
Project #307: Community Memorial Home Project
On April 10, 2007 at 10:30 a.m. the city will have a public hearing for
the Community Memorial Home for the proposed project and the issuance of
the revenue bond.
Project #310: Blacks Resort Blocking Lake Street
Blacks Resort will be putting in docks on one of the following dates:
April 21, 2007 or April 28, 2007
The date will depend on the weather and the company they have putting in
the docks.
Lake Street will be blocked off from 7:30 a.m. to 3:00 p.m.
Motion by Pederson, seconded by Hagemann to approve Blacks Resort to block
off Lake Street on either April 21, 2007 or April 28, 2007. All Ayes.
Project #360: Employee
Angela is expecting a baby on September 1, 2007. She plans on taking six
weeks leave and the following two weeks to be half weeks.
Lyla Engfer will fill in during the 6 weeks. She is asking for $20.00 per
hour.
A Motion by Hagemann, seconded by Emerson to approve Angela to take six
weeks leave, and two half weeks following, and to hire Lyla at $20.00 per
hour during this time. All Ayes.
Project #370: Osakis Visitor-Heritage Center
Council received the March 26, 2007 meeting minutes.
Project #143: Cable TV
Council received information from Charter Communications regarding new
channels.
Project #386: Street Name
In October of 2006 the council made a decision to change County Road 3 N
to 6th Avenue West, because of the 911 system. After making this change
Douglas County is still having an issue with the system and the number
sequence on the road.
Council received a letter that the Clerk received from Joe Zunker. Clerk
met with Joe on April 2, 2007 and he stated that option #2 or #3 in the
letter will work for both the county and the post office.
A Resolution was presented by Emerson, seconded by Tholen to approve the
number system of 6th Avenue North for County Road 3 North. When put to a
vote the resolution passed unanimously.
Project #362: New Development (Copperfields Assessment)
Council received copies of ads and a brochure that was picked up at the
sportsmen's show in the cities. The brochure stated that the lots were
being sold with city sewer.
Council stated for the record that they did not agree to furnish the
development with city sewer and did not approve anything for the
development. The city only stated they would look into it.
Motion by Hagemann, seconded by Emerson to adjourn the meeting at 8:45
p.m. All Ayes.
_________________________ _________________________
Mayor - Gary L. Astleford City Clerk - Angela A. Jacobson
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