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Osakis City Council
Regular Meeting
September 7, 2004
7:00 PM
Mayor Astleford called the meeting to order at 7:00
PM
The pledge of Allegiance was spoken.
Present: Hagemann, Astleford, Nordstrom, and
Timmerman
Absent: Emerson
A motion by Timmerman 2nd by Nordstrom to
approve the 8/2, 8/25 and the continuation meeting on 8/30. All Ayes
Emerson absent
A motion by Timmerman seconded by Nordstrom to
approve the bills in the amount of $329,382.89 with the stipulation the
Storefront bills are not paid until they submit their bills for their
project, and the Fire Department bills in the amount of $1,405.92. All
Ayes Emerson absent
Council would like city hall to call UBC about the
stairs on AJ’s restaurant and to keep up on the progress.
Mayor Astleford stated Larry Dillehay brought up
there were no handicap assessable curbs on the East side of 1st
Ave E (Do. Co. 35). The reason is because the curb was not disturbed on
that side but was disturbed on the other side on Oak Street so they did
put in handicap assessable curbs.
UBC has tried to get the paving of their lot in the
budget many times. Council would like a letter sent to David Zerr UBC
stating they would like the situation rectified, so he can present it to
his boss. Tom Klemenhagen will meet with Timmerman and Astleford to get
ideas on what should be done, this should also be included in the letter.
Council asked if the glass case for the city hall had
been ordered yet. Jacobson stated she believed they had order the glass
case, but have not received it yet.
Project # 76 – Police
The council received the police report, chief Gilson
was not in attendance.
Project # 24 – Liquor Store
Joe Ketelboeter was not in attendance. The Natural
Cool Unit has been installed.
Project # 205 – City Crew
Reggie Redetzke was not in attendance.
Project #220 – George Bender Easement for 4th
Ave E
The council received the Roadway Easement which has
to be okayed through the council. This is the easement which was obtained
for the construction of Hwy 27. Mr. Bender wants the easement to be
released and give the property to him. The council also received the
stipulation which has to be approved.
A motion by Timmerman seconded by Nordstrom to
proceed with signing the Roadway Easement and stipulation as long as it is
validated with the attorney that he did see the easement boundary drawing
and that they are abutting trunk Highway 27. All Ayes Emerson Absent
Project # 330 – 4th Ave East Project
The council accepted the low bid from Lees
Construction at the August 25th meeting. Tom Klemenhagen was
in attendance. George Bender agreed to pay for the water service
extension which will be put in by Lee’s Construction.
Klemenhagen stated he had to put an “S” curve in
Nestor Street because otherwise the road would cross onto the trail bank
property.
Motion by Nordstrom seconded by Hagemann to approve
the notice to proceed with the 4th Ave E project based on an
acceptable easement transfer. All Ayes Emerson Absent
Project # 353 – West Side Pond
All Council members received from Tom Klemenhagen a
copy of the Joint Powers Agreement. There was left on the table copies of
the Erosion Control Plan and the Easement Map.
The council received a letter from Tom Klecker
stating how much it would cost from the legal stand point for acquiring a
permanent easement from Rollie Walsh or if need be condemnation
proceedings.
For council information the State of Minnesota has
not yet paid the City of Osakis for the final Hwy 27 project in the amount
of $575,237.20.
MNDOT will reimburse the city for the land cost and
engineering fees. Can’t do anything more with negotiations with Rollie
Walsh until the Joint Powers Agreement is signed.
Tom Klemenhagen recommended to the city to enter into
the joint powers agreement based on the conversation he had with the
person who put together the agreement.
The decision was tabled until the September 22, 2004
meeting. Send a copy of the Joint powers agreement to Klemenhagen and the
council members.
Project # 271 - 1st Addition to Osakis
Properties
Tom Klemenhagen had Supplemental Agreement #1 for the
Mayor’s signature.
A Motion by Timmerman seconded by Hagemann to approve
the Supplemental Agreement #1 be signed by the Mayor. All Ayes Emerson
Absent
Project # 275 – Pike Street Project
Duininck Brothers will be sending a pay request for
$131,265.01. This would not include the $5,000.00 retention.
In November 2003 the council voted to charge
liquidated damages. Tom Klemenhagen, engineer, had the money amount for
the liquidated damages in the amount of $40,000.00
Klemenhagen stated they could be charged liquidated
damages from October 29, 2004 to May 19th, 2004 in the amount
of $40,000.00. Klemenhagen stated he didn’t believe we would be able to
get liquidated damages, because you can’t show any damage or money lost.
Their attorney will ask where is the damage? We could charge liquidated
damages if they did not complete the project or if we had to pay someone
else to do the project.
A motion by Hagemann seconded by Nordstrom to approve
paying Duininck Brothers in the amount of $131,265.01. All Ayes Emerson
Absent
Project #168 – County Club
The Osakis County Club representative was in
attendance to discuss their plans on developing the land and making a 18
hole course instead of 9 hole. They plan on developing so they can sell
buildable lots.
Two options:
1) To purchase the Kral
land and build 72 home sites with two entries one on the Hwy 27 side and
one on County Road 4 with water and sewer.
2) Use 68 acres and
additional 170 acres with 20 to 30 homes with water and sewer service,
and additional homes in the future on the East side. Option two looks
like the better plan.
Klemenhagen thought the city could handle the 30
sites but didn’t know about the 72 sites from Kral’s land.
To be annexed will need to petition to be annexed and
have public hearing and have a feasibility study done.
The plan is to start course construction at the start
of 2006. Klemenhagen stated being they would probably receive benefit
from the project he would do the feasibility study for basically nothing.
The profit on the lots would pay for the course and
the clubhouse.
Larry stated he already had aerial shots, elevations,
layout, and contours.
Klemenhagen stated they would have something ready
for the next regular council meeting in October. Larry and Tom will meet
this week.
Project # 102 - EDA
The EDA put ads in three different papers and asked
for bids on the Visitor Center building located down by the Liquor Store
to purchase and remove.
We have received two bids one bid for the small
storage shed in the amount of $1,550.00. One bid for the main building in
the amount of $7,950.00.
The EDA voted to accept the bid for the storage shed
in the amount of $1,550.00 and reject the other bid in the amount of
$7,950.00
The EDA wants the council to establish an amount for
someone to buy the building and lease the land, or lease the building and
lease the land.
Once the lease amount and duration time is decided
the clerk is to notify Bonnie Schultz, EDA Secretary, so she can re
advertise in the Lakeland and Peach.
A motion by Astleford seconded by Hagemann to reject
all bids on the shed and building for the visitor center. All Ayes
Emerson Absent.
The council would like the city clerk to contact the
realtors in town and get a value of what the building is worth and what
the land or/and building is worth to rent.
Decision on lease amount and duration was tabled
until the next regular council meeting.
Also received is an offer for the Osakis Printing
Building in the amount of $125,000.00. The individual would like to lease
the building from September 15th 2004 for $600.00 per month
until he gets his finances which will be on or before February 14th,
2005.
Council decided to leave the decision up to the EDA.
Project # 312 – Osakis Onward
The council received the minutes from the August
meeting.
Project # 309 – City Hall
At the last council meeting Chub Hensley asked if the
city would look into putting a handicap button on the front door, and look
into a handicap assessable parking spot.
The council received the estimate Reggie got for a
handicap button for the front door.
Council would like city hall to check into how much
the estimate was to get the handicap door for the visitor center.
The decision was tabled until the next regular
council meeting.
Project # 84 - Budget
The council received the Final Proposed 2005 budget.
Council stated it would be nice to know what amounts
are carried over each year.
A motion by Timmerman seconded by Hagemann to approve
the budget as presented and to not increase the tax levy.
Council would like to be informed when it is time to
pay for the 4th Ave E Project to see if they can take some of
the money from the Liquor Store and Ambulance Fund to help pay for it.
Project # 192 – Truth in Taxation
2005 City Certified Proposed levy needs to be sent to
Auditor by September 15, 2004.
The Clerk talk to Tom Reddick, Auditor, he stated
that if we put an additional $30,000.00 it would affect parcels by $54.00
gross and then you subtract Homestead Credit it would be approximately
$40.00 net.
Last year we Certified $306,000.00 this year if you
add $30,000.00 we would certify $336,000.00
The decision was to not increase the levy for 2005.
Motion by Hagemann seconded by Nordstrom to adjourn
the meeting.
Meeting adjourned at 9:30pm. All Ayes Emerson
Absent
________________________________
_____________________________
Mayor – Gary L.
Astleford Deputy Clerk – Angela A.
Jacobson |
