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Special Meeting 12-11-02
REGULAR MEETING
DECEMBER 2, 2002
7:00 PM
Acting Mayor Astleford called the meeting to order.
Present: Hagemann, Larson, Astleford, Emerson
Absent: Zimmerman
The
Pledge of Allegiance was spoken.
A
motion by Emerson seconded by Hagemann to approve the 11/4, 11/10 and
11/17 minutes as sent. All Ayes. Zimmerman absent.
A
motion by Hagemann seconded by Larson to approve the bills in the amount
of $529,242.54 plus Duininck bill of $482,631.07 for the construction
project. All Ayes, Zimmerman absent.
Project # 24 – Liquor Store
Time
for inventory was set for January 1, 2003 at 7:00 AM.
Project # 76 – Police
Chief
Gilson was not in attendance. The Council reviewed his monthly report.
Project # 205 – City Crew
Mr.
Redetzke was not in attendance.
Project # 74 – Fire Dept.
Lee
Lueth was in attendance. He asked to re bid unit # 107, previously all
bids were rejected. The bids would be opened at the January 6, 2003
council meeting.
A
motion by Hagemann seconded by Emerson to rebid the unit and open bids
January 6, 2003 at 7:30 pm. All Ayes, Zimmerman absent.
Project # 286 – Donations
Councilmember Larson talked with OEDC and the VFW about donations to the
City. OEDC has committed $10,000. for 3 years and the VFW has committed
$5,000. monthly to July 2003.
The
press took pictures of the presentations.
Project # 242 – West Central Initiative
Kim
Embretson, Representative from West Central Initiative, was in attendance.
He
explained how West Central Initiative works for Economic Development,
business loans and various city grants.
He
handed out the 2002 annual report and various brochures further explaining
West Central Initiative projects.
Acting Mayor Astleford thanked him for coming.
Project # 271 – Osakis Properties
The
council has to accept or reject the street repair work done in Osakis
Properties.
A
motion by Larson to reject the repair work. Motion died for lack of a
second.
Mr.
Klemenhagen will look at the work to determine if work is acceptable and
report back to the council within two weeks.
Project # 275 – Oak and Pike Project
The
Council reviewed the assessments on the following parcels:
93-0335-000 Amsler – if agrees to combine parcels no sewer service
required.
93-0439-000 Jibben – charge for 72’ of sewer main not 166’
93-0446-000 Pres. Church – eliminate 1 sewer service
93-0447-000 Pres. Church – charge for 192‘ of sewer main not 215’
93-0606-000 Wittrock = if agree to combine parcel no sewer service
required
93-0608-000
A
motion by Larson seconded by Emerson to accept the above assessment
adjustment. All Ayes, Zimmerman absent.
Assessments can be added to taxes for payable 2003 with no interest until
2004. For example if the project is complete 9/1/03 interest for the final
4 months in 2003 can be added on to the interest charges in 2004. If paid
30 days after the completion of the project no interest will be charged.
Councilmember Larson stated the contractors should clean up the dirt on 3rd,
Pike and 1st Avenue.
Mr.
Klemenhagen will contact the contractor for clean up.
Project # 249 – Planning and Zoning
The
council reviewed the minutes from the Planning and Zoning meeting of
November 21, 2002.
A
motion by Emerson seconded by Hagemann to approve the recommendations of
the Planning and Zoning Board in their 11/21/02 meeting. All Ayes,
Zimmerman absent.
Project # 60 – Ordinance Change
The
council reviewed ordinance change # 54.
The
first reading was held.
A
motion by Emerson seconded by Larson to waive 2nd reading and
adopt this ordinance change. All Ayes, Zimmerman absent.
The
council discussed if the assessment policy should be an ordinance.
By
unanimous consent the assessment policy will stay a policy.
Project # 79 – Audit
Received a contract from Kern DeWenter Viere to complete the year end
audit for 2002.
Fee
is not more than $8,200. plus an additional fee of $1,500. for the Single
Audit(needed because of the Small City Grant). The 2001 fee was $7,700.
A
motion by Hagemann seconded by Emerson to approve the Audit contract. All
Ayes, Zimmerman absent.
Project # 97 – Delinquent Bills
The
council reviewed the delinquent bills which can be added to taxes for
collection.
Mark
Johnson $318.32 Renter Roy Casey
David
Krebsbach $181.06
Matt
Bjerken $112.44
Roger
Neumann $452.59
Tim
Tweet $452.59
Tab
Hendricks $228.47
Kevin
Proell $425.89
Jerry
Gay $234.81 Renter Robert George
A
motion by Larson seconded by Hagemann to add the delinquent bills to the
county auditor to be collected with taxes. All ayes, Zimmerman absent.
Project # 143 – Cable TV
The
council received a letter from Charter Communications notifying of
additional channels with no change in pricing.
Nickelodeon Toons Channel 106
MTV
Hits Channel 317
VHI
Mega Hits Channel 328
Project # 196 – Fee Schedule
The
council reviewed the Fee Schedule and the following changes were made for
the 2003 year.
General Consensus was to remove the pool table license.
A
motion by Emerson seconded by Hagemann to increase the garbage license to
$50.00.
All
Ayes, Zimmerman absent.
Project # 219 – State Highway 27 Project
A
resolution is needed to install flashing lights at the intersection of Hwy
27 and Central Avenue from the MN DOT.
A
Resolution was presented by Hagemann seconded by Emerson to enter into an
agreement with the State of Minnesota Department of Transportation to
install flashing lights. When put to a vote the Resolution passed
unanimously.
Project # 233 – Watershed
The
council received the signed contracts which were submitted to the
Watershed District.
The
District has informed the city ponds will probably be needed on the West
and East end of town.
Councilmember Hagemann stated once the King Street Pond is finished a
fence will need to be erected for safety issues.
Dick
Gulbranson, Rainbow Rider, will be providing residents rides to Alexandria
for appointments and errands on Tuesdays about 8:30 am and back at 12:30
pm.
Councilmember Larson stated he has noticed basket ball hoops in the road
and/or road right of way and asked the police to have them removed.
A
motion by Astleford seconded by Hagemann to adjourn the regular meeting
and reconvene in closed session to discuss personal issues. All Ayes,
Zimmerman absent.
Meeting adjourned 9:23 pm.
________________________________________ _______________________________
Lyla
J. Engfer – City Clerk Gary Astleford – Acting Mayor |
